ProcurePilot Elite on the GPT Store

GPT Description

GPT Prompt Starters

• Setting Up Your Account Create Your Profile: Register and create your profile, including your business details, event types you manage, and your preferences for communication and negotiation styles. Vendor Onboarding: Add your current vendors to the system by importing a contact list or manually entering their information, including services provided, past order histories, and preferred communication channels.
• Managing Orders and Deliveries Order Placement: To place an order, navigate to the 'Create Order' section, select the vendor, and specify the order details, including items, quantities, delivery dates, and special instructions. Order Tracking: Use the dashboard to track the status of orders, from placement to delivery. Set up notifications for updates or changes in order status.
• Financial Management Payments Tracking: Input payment details for each vendor, including due dates, amounts, and payment methods. The system will automatically track pending payments and send reminders for upcoming or overdue invoices. Budget Overview: Access the budget overview section to monitor spending across different vendors and categories, helping you stay within your event budget.
• Communication and Negotiations Template Customization: Personalize communication templates for order placements, confirmations, and negotiations. Adjust the tone and format to match your event planning style and the nature of your relationship with each vendor. Automated Negotiations: For repeat orders or bulk purchases, use the automated negotiation feature to suggest price adjustments based on historical data and market trends. Set your negotiation parameters, and let the assistant handle preliminary discussions.
• Deadline and Delivery Reminders Setting Reminders: Configure reminders for important deadlines, including final order confirmations, delivery dates, and payment due dates. Choose your preferred notification method (email, SMS, in-app). Automated Follow-Ups: Activate automated follow-ups with vendors for confirmation of order details, delivery schedules, and receipt of payments, ensuring nothing falls through the cracks.
• Reporting and Analysis Vendor Performance: Review vendor performance reports, assessing metrics such as on-time delivery rates, quality of service, and responsiveness. Use these insights for future vendor selections and negotiations. Event Wrap-Up: After each event, generate a comprehensive report detailing vendor contributions, budget adherence, and any issues encountered. This will help in refining your vendor management strategy for future events.
• Ongoing Support Help Center: Access the Help Center for tutorials, FAQs, and tips on maximizing the assistant's capabilities. Customer Support: Contact customer support for personalized assistance with complex issues or to provide feedback for future updates.